Attendance monitoring system

CHAPTER I INTRODUCTION Project Context The forwarding of engineering today has immersed itself towards education. The presence of technology has reached its maximum of providing sustain open technology towards quality education by means of delivery and rough-and-ready visualiseing. l The Isabella subject University laboratory High enlighten is one of the public high schools that embrace info and communication technology now. As they immersed themselves with technology through their delivery of lessons and early(a) forms brought about by Information technology. attending is very substantial in every(prenominal) assimilator, a ingle bump off is big difference in motion in the school. Mostly school-age childs Of high school ar prone to absences, it is beca break off Of some reasons that they conceive of it is a boring class, laziness to attend the class, some disciples prefer qualifying to computer shops playing games rather than entering the class and some student preemptnot ref practice the influence of a friend inviting to go with them during class period.Some of this reasons be not writinged to the stirs or guardians because the behavior of informing them is the traditional way which is they inviting the p bents through sexual intercourse the students that the pargonnt need mom to school and perish with the teacher about the ab moveeeism of the student. This process takes a long process and sometimes p arnts are not able to come because of some reasons that the parents are crabby at pretendplace they are away from the school and have an important matter to take care of. These are the reason why the parents are not informed about the absenteeism of the students.In this manner, the investigateers therefore proposed the nurture Portal and Attendance Monitoring governing body with Short Message Service (SMS). The heading and organic evolution of the arrangement of rules consists of devil platforms. The commencement platf orm is the stand make outly or window- found dodge. The stand alone or window- base dodges run is to record attendance. If the student is absent and it is recorded to the stand alone musical arrangement or window-base system, it exit distri notwithstandinge a form that contains the SMS use that has a fly the coop to escape a notification to parent that the student is absent.Saving of attendance in the stand alone or window-establish system go out trigger the second platform which is the parent portal or web- based system to duplicate the recorded attendance of the stand alone or window-based system. In other(a) words, the devil platforms entrust record the attendance simultaneously. The parent portal or web-based system function is to display the recorded attendance. This ordain wholeow the registered parents to view the attendance of their bear sister.The Parent Portal and Attendance Monitoring System with SMS will servicing the parents to inform about their st udents. Since there are cardinal platforms that will be develop, informing the parent about the student is to a fault devil ways. The first way of informing parent about the attendance of the student is to send a notification using SMS and he second way of informing the parent is to access the Parent Portal or web- based system. The Parent Portal and Attendance Monitoring System with SMS provide a libertine way of informing the parent anytime many,here.Purpose and Description of the Study The take is focus on the attendance monitoring of the students in the school through the design and victimisation of a system providing a means of study on the students inputted configurations and attendance of the students on the school through parent portal and via SMS monitor notification. The study main reason of existence is to send knowledge to the parents. The education unruffled of the students attendance to class.The recorded everyday attendance to class is displayed in the pa rent portal and if absences occur it automatically sent to parents. The system alike includes inputting of students grades and computation of students average per equalization period. With the system providing a user-friendly and effective system provides an easier and faster view of data of every student such(prenominal) as when the faculty/ advertiser is mistaken in the input of grades, the system provides the means Of updating the record. The system lav retrieve information from the database ND can view anytime.Objective of the Study General Objective The design and development of Parent Portal and Attendance Monitoring system aims to provide an port for the parent to monitor their childs attendance to school specifically has the following operableities Window- based System 1 . A system that will record the students attendance and inputted grade in each subject every grading period. 2. A system that has a web browser feature that will restate the inputted data in stand-alon e system. 3. A system that will become an account for parents to have an access to the parent portal SMS Application 4.Send an SMS to the parents telling them if their son/daughter is absent. Parent Portal 5. A web-based system that will display the inputted records in the stand alone system. 6. A web-based system that will compute the average of a student per grading period. 7. A web-based system that will display the rank of the student. 8. A web-based system that will home run underwrite. S have it away and Limitations of the Project The proposed parent portal and attendance monitoring system with SMS is designed and unquestionable for the whole school year 2012-2013 at Isabella State University Laboratory High School.The design and development of the project shall compose of two distinct functionalities such a windows-based system and web-based system. In terms of windows-based system, the systems function is on the recording of class attendances and inputting computed grade s. The system in addition manages the user adaptation to the system such as Adman of the Window-based system and Guardian who are the user of the parent portal and receiver of the notifications via SMS- The system provides functionality of recording the various(prenominal) records of the dents such as attendance and inputted grade in every grading period in the school.The system also provides a search energy for the user can easily view the student records. The system also provides the functionality of sending notification and reminder via SMS. These notifications are the absences of the student. The reminder will sent to the parents for them to know what is happening to the student. In terms of the parent portal, the services provided the parent, the might to view the class attendances and computed grades in every quarter and the ranking of their child in entire grading. The parent can also generate report through printing.The performance in terms of grades, attendances, quizz es, participation, assignment/projects and periodical attempt misconducts in school quarterly are not to be displayed in parent portal. The functional limitation of the project is based on the functional role of the users to the system and web based system. in that respect are two users to the system, the administrator and the parent. In terms of the adman, it has the capability to perform the recording as well as the updating the records in terms of the students attendance and computed grade in every quarter.Every update and recording of the students performance is automatically affix to the Parent Portal. While on the side of the parent, it has the capacity to log in from the web by accessing the web portal. The parents directly view his/ her child performance base on its grades and attendance to school in parent portal. CHAPTER II REVIEW OF RELATED LITERATURE Related Studies/Theoretical Background There is a significant body of research demonstrating the contri aloneion of par ent contact to student learning.Henderson and Map (2002) reviewed several(prenominal) studies and provided a synthesis of the research findings. The report points to the strong impact of parent employment on both student achievement and attendance and behavior. Research also indicates that participation declines with grade level, that socioeconomic status and family situation are factors in determining parent matter and that students want their families to be have-to doe with (Epstein, 2002). Perhaps the to the highest degree widely quoted bend is by Epstein (2002) in her model of parent stake which describes six opposite categories.Pusher (2007) extends the definition beyond involvement to engagement and argues that engagement is the Lamar of parent connections that actually make a difference for students. Reports in studies are related to projects objective. Since the parents involvement in the student is very important, the research workers study is to develop a system that would monitor the students for the parents. All the models speak to the importance of context in appreciation parent engagement.While the types of engagement can be described, schools will be prospered in working with parents and communities if the staff take time to listen, to understand, and to relate to the families with whom they work Pusher,2007). Each child arrives at school carrying the aspirations of the parent (Marijuanas, 2002), a family understate (Bethel, 2004), and the culture of the family community. In this case, police detectives must develop a communication surrounded by the staffs and the guardians of the students.The Quest for Communities that Work Sustaining disciple Improvement, An International Symposium for Education and Community Leaders, capital of Virginia Hill, Ontario, Canada. (Supplied by author) This report highlights the findings Of a research project with the primary declare oneself of determining if school nuncios have the ability to inf luence the rate of maternal(p) participation in education, with a particular emphasis on the types of involvement that may lead to improved student learning. The secondary purpose of the research project was to identify the ways in which Notations parents prefer to be involved in their childrens education. Comments) The study concluded that a deliberate focus and legal action related to the Epstein framework did produce a higher level of paternal involvement as compared to schools without such a focus. Four recommendations for organizing programs to stimulate parental involvement are made. 1 . Stimulate activity within octette strategic categories of involvement. These are described in the, an extension of the Epstein (2002) model, adding Attending School Events and Fundraising to the model.Experimental research on the use of age monitoring to enhance student performance has foc employ primarily on one form of progress monitoring Curriculum-Based Measurement (CB). Academic area s frequently assessed using CB include breeding mathematics, written expression, and spelling. Criteria that describe the measures used as part of CB include effectual and liable indicators of generalized performance, short duration to facilitate frequent administration, a focus on direct and repeated measures of student performance, multiple forms that are inexpensive to perform and produce, and sensitivity to changes in student achievement all over time.Related Studies In a study developed by Wilson Abacas Learn (1 999), on a Proposed Grading System of Subcategories National School of Arts and quite a little Sunday Subcategories Squiring, she noted the following 1 . Slow Grade deliberation 2. Time Consuming 3. Inaccuracy grades 4. Bulky Workload For those reasons, she recommends a computerized system 1 . To reduce the time and effort in computing grades 2. To provide complete processing needed with efficiency and accuracy 3. To provide accurate grades reports. 2 The study vi olins Abacas Lorraine has the capacity to record the grades of the students but the grades recorded in the system must inform to parents, in this case the researchers used the widely kn let existence Wide blade to browse the grades of the students and see the top performed students and also, the parents can talk of the grades of the students. In a study of Jennifer C. cotton wool (2001), on a Proposed Computerized Student Monitoring System of the Information Technology of University of La Salute capital of Chile City, she noted the following 1. Slow data processing 2. Inaccuracy of repost 3.Lost of unrecorded files For those reasons, she recommends a computerized System 1. TO answer data security and fast, accessing of students information 2. TO lessen enumeration in folder because it will already be placed and stored in diskettes for more secured data storage. 3. To make the job of staff, cashier, faster and more accurate. 3 Jennifer C. Cotton proposed a good system UT it is n ot well managed. The researcher didnt focus in recording but in disseminating the students performance because it is the province of the parent for them to know what is happening.CHAPTER Ill TECHNICAL BACKGROUND In this chapter talk over the technicality of the project by which it describes the type of the project to be developed and its functionality. It also represents the type of application development of the project. Technicality of the Project consider 1 . Network Architecture The proponents have used the web 2. 0 because it supports the features of he system like AJAX and JAVA script. The data fetched by an Ajax supplicate is typically formatted in XML or SON (JavaScript Object Notation) format two widely used structured data formats.Since both of these formats are natively silent by JavaScript it can easily use to transmit structured data in their web application. When this data is received via Ajax, the JavaScript program then uses the chronicle Object Model (DOOM) to dynamically update the web foliate based on the new data, allowing for a rapid and interactive user experience. The system works and functions in 3-tier architecture, it imposed Of the demonstration layer, application layer and sedulousness layer. From the diagram below describes the architectural layout of the project. In the diagram it represents the different functionalities of the system.From the video display layer, the faculty, adman and parent are the sole user involve in the system. The application layer is composed of the windows-based system and the web-based system. The window-based system is designed through the use of visual basic. Net application includes the use of a conflicting modem to send via SMS. While the web-based system is designed using the AJAX development, with CSS tools and other scripting to take in the functionality of the system. On the third layer is the assiduity layer in which it is composed of the understanding of the database of all the syst em developed.Details of Technology to be Use The cathode-ray oscilloscope of this section is the discussion on what are the technologies is being used and how did the researcher use these technologies. CAMP 1. 7 or higher Developers will use this as development tool, to allow website designers and programmers to test their work on their own computers without any access to the Internet Myself -pronounced either My S-Q-L or My Sequel, is an open ejaculate relational database management system. It is based on the structure query talking to (SQL), which is used for adding, removing, and modifying information in the database.Standard SQL commands, such as ADD, DROP, INSERT, and UPDATE can be used with Myself. Myself can be used for a mixed bag of applications, but is roughly commonly found on Web servers. A website that uses Myself may include Web pages that access information from a database. These pages are a lot referred to as dynamic, meaning the content of each page is generat ed from a database as the page loads. Websites that use dynamic Web pages are often referred to as database-driven websites. Myself will use by the researcher because it is one of the database that is congenial with the development of the system.HTML -This is the language that Web pages are written in. If you want to occasion really great Web pages then you will need to learn this. As far as computer languages go this is the easiest to learn. You can create a Web page without it using a Web page editing program but the program will still use HTML to create the page. 4 CSSCascading style sheets re used to format the layout of Web pages. They can be used to define text styles, table sizes, and other aspects of Web pages that previously could only be defined in a pages HTML. CSS helps Web developers create a uniform note across several pages of a Web site.. Http//www. Etceteras. Com/definition/CSS JavaScript-Like Java, this is a programming language designed by Sun Microsystems, in conjunction with Netscape that can be combine into standard HTML pages. While JavaScript is based on the Java syntax, it is a scripting language, and therefore cannot be used to create stand-alone orgasm. Instead, it is used in the first place to create dynamic, interactive Web pages. For example, Web developers can use JavaScript to support form input, create image rollovers, and to open those annoying pop-up windows. Like so many other things, we have to take the good with the bad.AJAX- stands for Asynchronous JavaScript and XML. This is the in vogue(p) technology on web development that allows the user to interact with the links without reloading the page. IV. Net-(Visual radical . NET) is an object-oriented programming language from Microsoft. It is the . NET version of the Visual Basic (IV) regaining language. Like all . NET languages, IV. NET uses the Common vocabulary Runtime (CLC) for program execution. IV. NET is substantially different from traditional Visual Basic, which has been the most popular language for developing Windows applications.Modem- device that enables computers, facsimile machines, and other equipment to express with each other across phone lines or over descent television network cables. In the strictest sense, a modem is a device that converts amid analog tokens, such as sound waves, and digital signals, which are used by computers. However, the term has also come to include devices that permit the infection of entirely digital signals. Cellular Phone-A portable telephone that uses wireless cellular technology to send and receive phone signals. This technology works by dividing the Earth into small regions called cells.Within each cell the wireless telephone signal goes over its assigned bandwidth to a cell tower, which relays the signal to a telephone switching network, connecting the user to the desired party. 6 How the Project will Work? To disseminate the information on the parents, the projects works in a client based system. It shows how the project work and how the process do in all layers. From the presentation layer, where the clients interface or the parents, to application layer, where the administrator or the staff of the faculty, to persistence layer or the database layer of the system, the system is being explained in get ahead details.There are two kinds of system to be used view the information through SMS and through Web Portal. It means that there are also TV0 presentation layers, two application layers and two persistence layers. As you can see above figure, there are two users which are the parents, two application areas which are the application server of the window base application and the hobnobbing server and two database servers. To disseminate information on the parents, data and information must gather beforehand to record or save in the database of the system and ready to be viewed by the parents.In pasture to collect data, the adman records the student grades ever y grading period to the system after able to collect all the grades from their subject teacher. One distinct feature of the system is that it automatically sends notification or reminder to the parent via SMS whenever his child incurs absences in school. It also automatically updates the record from the parent portal whenever there are updates made from the system. On the side Of the web-based system, the adman can therefore respond back to all query posted from the web portal by the parents.METHODOLOGY Requirement Specification Operational Feasibility Fishbone Diagram One of the most effective order to track the root cause or occupation of the agency or at the area were the study were taken which is the school, fishbone method is being used because researcher can determine what problems are difference to solve when the system is being implemented. The diagram below wows what are the data gathered by the researchers. It shows the cause and effect of the up-to-the-minute system o f the school. omen 2.Fishbone Diagram of the Project Functional Decomposition Diagram FED is a diagram that shows the breakdown structure in smallest component of the system that the researchers exhalation to develop after studying analyzing the data that are gathered in feasibility and planning phase. This will help track the functionalities of the system and let you know the features that can are being added into the system. This diagram shows all the processes of the system. It will help the searchers on creating DEED because it is similar to context diagram that all processes are being displayed in one diagram.Attendance Monitoring SystemThis advancement and improvement however, requires us to follow it. Like Countries for example, Countries need to cope in the technological change this advancement brings in order to enlistment relevant. But Of course some countries however are less fortunate, right look at our country, the Philippines. The Philippines is a, lets admit it, a little country. Governed by poor officials. This results in a lackluster change Technologically speaking and thus, leaves the Philippines in the dust when it comes to technological advancement. Compared to other far more advanced countries, our plain pales in imprison.This gap in technological advancement results in average establishments, businesses, public schools etc. But what is the reason for this? The Government is one thing, but there has to be another reason on why our earth lacks or lets say falls prat in regards to Technology. We need to look a little deeper, first of all, we lack funds, investments, we are just mere followers and we are not the innovators, at least, technologically speaking. In order to overcome this however, even by at least by a small margin, we need to start from the bottom. It all starts with the employees,Better employees Better and much more work done. Looks simple enough, but I think this is where we need to start. How do we make the employe es better though? By their attendance. Attendance is an integral part to know if your employee is working at a high level or if they are working enough. At first glance, this may sound flaccid enough. Some will probably say that checking an employees attendance is easy, but with our current manual systems, is it accurate? As state above, we are technologically behind than other countries, they are probably using automated systems that eases the job of everybody.While here, most, but of course NOT ALL of the establishments and companies are using manual systems that takes a lot of time and effort. Now, THAT is where this system comes in. Background of the Study As stated in our long introduction above, the technological gap between the Philippines and other Countries serves as the backbone and the background of this study. Of course this helps out in our study, and is the main reason we aim to do this system. Statement of objectives Our objective is simple, ease the work done, but also improving the work and increasing the work done overall.